The Victorian Quidditch Association welcomes all members to attend the 2018 Annual General Meeting!
The AGM is an excellent opportunity to be involved in the future planning of the association, hear annual reports on the success of quidditch in Victoria and provide feedback to the committee on the past year and for the year to come.
The AGM will include:
– Reports from current committee
– Discussion of constitutional changes, where relevant
– Election of committee representatives – All positions are up for re-election! Please consider running for one!!
– General business section for discussions open from the floor
TIME: From 10am till approximately 1pm, but hopefully much earlier.
DATE: Saturday, 12th May 2018
LOCATION: The Green Room, Melbourne Multicultural Hub, 506 Elizabeth St, Melbourne, VIC 3000
FACEBOOK EVENT: https://www.facebook.com/events/2007343179515852/
ELECTIONS: All positions shall be up for election; therefore we implore you to consider your potential involvement in the association as a member of our committee. With a variety of roles, there are different levels of commitment and responsibility to suit many of our members who would like to get involved. Without the hard work of our committee members the association would not be able to act in the capacity it does and with the high level of professionalism we expect.
ATTENDANCE AND PROXY VOTING: The association requires that quorum for a general meeting is the presence (physically, by proxy or as allowed under rule 37) of 10% of the members entitled to vote Members who are unable to attend in person may elect a proxy by completing the proxy voting form attached to this email. According to section 38 (8) of the constitution A form appointing a proxy sent by post or electronically is of no effect unless it is received by the Association no later than 24 hours before the commencement of the meeting and section 38 (7) A form appointing a proxy must be given to the Chairperson of the meeting (in person) before or at the commencement of the meeting. Any individual may not hold more than two votes; therefore their own vote and no more than one proxy.
All eligible voting members have received an email containing the AGM information package complete with agenda, election notices, position descriptions and more. These documents are available below.
Not sure if you are a member? If you have signed up to play in the Victoria Cup for 2018 you are! If not, you can sign up as a VQA non-playing member for $5 on our website, http://www.quidditchvictoria.com/victoria-cup-registration-2018/
The future of the Victorian relies on the input of its members, therefore the association is looking forward to seeing many faces at the AGM.
Any questions can be directed to Vice President, Alex Langdon, at email@example.com
VQA AGM Agenda 2018
VQA AGM Election Notice 2018
VQA Committee Position Descriptions
PROXY VOTING FORM
VQA Incorporated Statement of Comprehensive Income 2017
CONSTITUTION OF THE VQA
VQA Inc AGM Minutes 2017